Please save my business: Why Back-Up services are an essential business requirement13th March 2017
Why really should a business consider maintaining a back-up service? Isn’t it too costly, resource laden and an interference with a standard infrastructure environment? And besides which most businesses have some sort of data protection activity….don’t they?
Protecting Information – Back-Up
The frightening thing about business in the UK, and indeed, around the world, is the number of organisations that don’t have an adequate focus upon protecting their information, data activity, and their employees. With the advent of ever more sophisticated Ransomware and Malware activity, now is not the time to ignore what the majority of business commentators are saying…‘Protect your systems and data before it is too late!’
For businesses there are principally five main causes of data loss to be aware of.
Number one in the list is of course the ‘Hacker’ a breed of IT thief that has the ability to access your network and cause untold damage. The ‘Hacker’ comes in many forms from direct access via weak or poor firewalls (silly password protocols etc.) through to specific targeted Malware activity with specific software designed to upset your computer system or steal data.
Hackers and hacking software is readily available, updated often and persistent…so outdated protection simply won’t protect your business.
Ask yourself: “What applications do you have in place protecting against hackers?”
- Application Installations
There are so many applications on the market that it is often all too easy to purchase one that ‘will do the job’ required at that time. However, all applications have the ability to upset an infrastructure if they haven’t been tested in the environment in which they are to be run. In particular those applications that have unfettered access to data, be it in the cloud or on-premise, are doubly critical as they can cause severe damage to this most valuable source of business information. Imagine implementing a critical CRM system in an organisation without first ensuring it didn’t corrupt or interfere with the transfer and update of existing data?
Ask yourself: “What snapshotting and acceptance testing measures do you have in place to test new applications?”
Collaboration is a workplace is good, but in a shared workplace can be extremely bad if rules and policies are not in place to protect data, amended data and saved data. Ultimately there is always a need to have a history of data to protect against collaboration. Ultimately this a way an organisations most valuable asset…its employees…indirectly act as data corrupters merely through the act of ‘working’.
Ask yourself: “What system rules do you have in place to support collaborative online working?”
- Data Synchronisation
In most workplaces the collection of data, housing of this data and migration of data is a critical necessity. How often does data corruption take place, or data lost through synchronization? In both scenarios this can be critical to the performance of a business.
Ask yourself: “What approach does your organization take to data management?”
- Employee Accountability
This comes in many forms but primarily can be divided into those who are disgruntled and/or leaving, those who refuse to follow basic IT policies (most of which is normally common sense e.g. plugging in external flash drives from unknown sources) and some simple human errors in activity (i.e. through tiredness, nature of work, complexity of application, pressing the wrong button). And when you need that file or that small piece of information where do you get it from?
Ask yourself: “What personnel and IT policies have been put in place to monitor user-based risks or to help employees understand the importance of system generated activity?”
Your Data Should Be Your Number 1 Priority
Imagine the real costs of losing data or even finding out that your data is corrupt? Whilst the accountancy around such incidents can be quite complex the reality is simple. It costs money diverting working resources into finding a way of replicating corrupt data; it costs money when you don’t the ability to properly analyse your business and where improvements can be made; and it costs money when staff simply can’t do their job.
Ensuring that your organization has the right level of safe and secure back-up in place is business critical and a mandatory IT expense. Think very clearly before ignoring this advice.